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Grantees FAQs
Hello grantee! Got a question? We’ve got
an answer. Check out the commonly asked questions and our
responses below. If you don’t see what you’re
looking for, contact
us.
Can I make changes to the proposal BUDGET that was funded?
While changes to an approved project budget
are discouraged, the GLFT recognizes that unforeseen circumstances
beyond the control of the grantee may occur in the life of
a project and require changes. If you need to request a change
to your project budget in order for the project
to remain viable, please complete this
form and submit it to your GLFT
grant manager. Since the schedule and work scope may be
affected, include a revised Chart
of Work that is consistent with the project purpose.
Your grant manager will review your request and make a determination based on the justification for the requested change. If the circumstance causing the need for the change could have been avoided by careful project planning, the request will not be considered.
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Can I make changes to the proposal SCHEDULE OR WORK SCOPE that was funded?
While changes to an approved project budget
are discouraged, the GLFT recognizes that unforeseen circumstances
beyond the control of the grantee may occur in the life of
a project and require changes. If you need to request a change
to your project schedule or work
scope in order for the project to remain viable,
please submit a brief (up to one page), written explanation
for the proposed modification to your GLFT
grant manager. Indicate whether a time extension will
be needed to accommodate the changes. Include a revised Chart
of Work that is consistent with the project purpose.
Your grant manager will review your request and make a determination based on the justification for the requested change. If the circumstance causing the need for the change could have been avoided by careful project planning, the request will not be considered.
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Can I request additional TIME for a project that is currently under way?
While changes to an approved project are discouraged,
the GLFT recognizes that unforeseen circumstances beyond the
control of the grantee may occur in the life of a project
and require changes. If you need to request additional
time to complete your project with the scope that
was originally accepted, please review the project
amendment guidelines and submit the required information
to your GLFT grant
manager. Include a revised Chart
of Work that is consistent with the project purpose.
Your grant manager will review your request and make a determination based on the justification for the need for additional time. If the circumstance causing the need for the change could have been avoided by careful project planning, the request will not be considered.
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Can I request additional FUNDING for a project that is currently under way?
A request for additional funds
is considered a “cost extension.” Cost extension
requests are extremely rare and typically not granted because
the GLFT prefers to review all applications within a theme
(access, research, stewardship, etc.) at the same time to
ensure a competitive and fair process. If there is an extraordinary
circumstance preventing you from submitting a proposal in
the next grant cycle, please review the project
amendment guidelines and submit the required information
to your GLFT grant
manager. Include a revised Chart
of Work that is consistent with the project purpose.
While your GLFT grant manager will review your request for appropriate action, cost extension requests—like other proposals—may be reviewed by the Scientific Advisory Team and are acted upon by the Board of Trustees.
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When are my progress reports due?
The GLFT requires progress reports for all projects that are longer than 12 months in length. You should check your grant agreement and the accompanying cover letter for exact reporting requirements. Typically, the schedule is as follows:
- Projects that are less than $50,000 AND 12 months in length: no progress report
- Projects between 12 and 24 months in length (regardless of cost): one progress report is due mid-way through the project
- Projects longer than 24 months (regardless of cost): progress reports are due January 15 and July 15 for each year of the project
- For fishing access projects: approved construction bids serve as the progress report
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What should I include in my progress report?
For all projects required to submit a progress
report, the GLFT requires a standardized reporting format
that includes both narrative and financial components. Click
here for the progress report guidelines and the financial
report form. It is best to submit them to your GLFT
grant manager together, especially if you expect a disbursement
to result from submitting your progress report.
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When is my final report due?
The GLFT requires final reports for all projects.
While you should check your grant agreement and the
accompanying cover letter for exact reporting requirements,
typically they are due 60 days after the end date for the
grant.
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What should I include in my final report?
The GLFT requires a standardized reporting format that includes
both narrative and financial components for all projects.
To view and download the standard final report guidelines
and final financial report forms, click on your project theme
from the list below. It is best to submit the narrative
and financial reports to your GLFT
grant manager together, especially if a disbursement is
tied to the report.
Please note that upon satisfactory review, final reports are posted to the GLFT website for public dissemination, unless you request otherwise. The maximum amount of time during which the GLFT will restrict access to the final report is six months.
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If I have completed my project and came in under budget, can I use those funds for other project-related expenses or submit another proposal for those unused funds?
No. If you have previously received all grant funds, you must return the unused portion to the GLFT. If you still had outstanding disbursements and realized a cost-savings, no further funds will be disbursed.
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