Please use the following instructions to complete your required project budget or detailed budget worksheets in the online application.

  • Complete one detailed budget that is cumulative and a detailed budget for each year of the project.
  • For pre-proposals, complete one project budget that is cumulative.

Proposals must provide a budget itemizing line items by the classifications listed below.

Column  Definitions/Instructions
I Expense Category: These are the expected expenses in each budget category (salaries, fringe benefits, materials and supplies, other direct expenses, indirect costs/administrative and overhead, contracted services, engineering/design, facility construction, and land acquisition). While you may add individual line items within these categories, you may not change expense categories.

GLFT Funds: Indicate the amount of funds requested from the GLFT for each expense category.

  • Itemize how the grant monies will be expended within each expense category.
  • There are only two line items currently under each major expense category; if you have more than two line items per category, add more rows. If a budget category doesn’t pertain to your project or you don’t expect any costs associated with it, place a ‘0’ in the column. Do not delete the budget category.
III Matching Funds: Indicate and itemize the amount of matching funds anticipated for each expense category. A match is the amount of cash (not in-kind) contributions for the project (in-kind contributions can be explained in the Budget Narrative section). Matching funds are not required but are encouraged. If funding from other sources will be involved, itemize the sources in the budget narrative section.
IV Total Project Cost: This is the total for the entire project, which adds columns II and III, GLFT Funds and Matching Funds.

For Great Lakes Stewardship, Ecosystem Health and Sustainable Fish Populations, and Special Projects Grants

  • Salaries: List the salary and/or wage of each individual whose role in meeting the project objectives is substantive and outlined in the Narrative Sections, and whose number of hours worked on the grant will be clearly identified and documented. Such compensation to individuals employed by the grant recipient shall be limited to the actual wage rate paid on an hourly basis (prorated on the basis of a 2,080-hour full-time salary or appropriate fractions thereof). (See GLFT Graduate Assistant Funding Policy, if applicable.)
  • Fringe Benefits: For all staff employed by the grant recipient, list the fringe benefits that will be charged against the project. Fringe benefits are reimbursable under either of two alternative approaches. Reimbursement of fringe benefits for individuals working on the grant and employed by the grant recipient can be either actual fringe benefits paid, or based on a formula established by the grant recipient that applies to broad classes of employees (such as full-time faculty, other faculty, technicians, students, etc.).
  • Materials and Supplies: Items that are consumed during the performance of the service or required to complete a task, such as  buidling materials, laboratory supplies, and printing costs. (See GLFT Equipment Policy for allowable expenses.)
  • Other Direct Expenses: Expenses that are directly used to perform the services or complete the tasks in a grant agreement but are not consumed during the project or defined as Administrative or Overhead.
  • Indirect Costs Administrative/Overhead: Salaries/wages/fringe benefits or other costs of any administrative support staff employed by the grant recipient not specifically identified in the grant or charged to the project. This also includes the cost of routine office supplies, materials, phone service, mail handling, utilities, copying, faxing, office workspace, and other similar items not specifically identified in the grant award as reimbursable direct costs. Reimbursement is limited to 10 percent of the total salaries and wages authorized for reimbursement under the terms of the grant. (See GLFT Overhead/Indirect Policy for allowable expenses for other reimbursement limitations and exclusions.) 
  • Contracted Services: Services that are performed to complete the tasks in a grant agreement but are completed by a third party.

For Access to the Great Lakes Fishery and Land Acquisition Grants

  • Engineering/Design Costs: The costs associated with creating the detailed description of the new facility, usually represented by detailed construction plans/drawings and specifications.
  • Facility Construction Costs: The costs associated with implementing the plan developed during the design phase. Examples of cost items include boardwalks/walkways, railings, staircases, ramps, bridges, fishing piers, parking, benches, pavilions, soil erosion control, site restoration, shoreline stabilization, demolition, mobilization, electrical improvements, and signage. (See the GLFT Policy on Tribal and Recreational Fishing Access Amenities for allowable amenities.)
  • Land Acquisition: Itemize costs associated with the purchase of property. Examples of cost items in addition to the cost of the land itself include fee acquisition, easement acquisition, appraisal fees, title insurance policy, real estate transfer tax, closing costs, recording fees, site management/cleanup, education, and outreach. Please include any project management expenses as a line item within this category.